Case Study: Global Oil and Gas Major
With operations in more than 70 countries around the world and more than 103,000 employees, this energy and petrochemical leader is committed to workforce development and safety. In 2023, the oil major provided skills and development programs to 25,000 employees and delivered 295,000 training days to employees and joint-venture partners. Using Kahuna’s software for competency and compliance tracking in oil and gas, the organization continues to prioritize safety, compliance, and learning and development across the workforce.
Challenge
Across business segments handling the production, marketing, and distribution of lubricants and grease products, as well as the global trading and supply of crude oil, refined products, natural gas, and energy-related commodities, this oil major sought a more streamlined solution for competency and compliance tracking in oil and gas. Transitioning from Excel spreadsheets to a digital, robust competency management platform became essential to support more efficient operations, enhance safety, minimize environmental impacts, mitigate risks, and optimize resource utilization.
Objectives
Digitize Compliance and Competency Management
Eliminate time-consuming, manual processes and provide real-time access to employee skills, certifications, and training records for employees, managers, and leaders.
Verify Competency Assurance Against Customer and Regulatory Requirements
Ensure employee skills align against requirements to eliminate rework and deploy the most qualified individuals and teams.
Streamline Regulatory Audit Preparation and Ensure Readiness
Track all skills, competencies, certifications, and training in one transparent system of record to quicken regulatory audit preparation and mitigate the risk of non-compliance findings.
Understand Workforce Competency Gaps
Identify skills and competency gaps and provide targeted workforce development plans to close competency gaps, ensuring adherence to safety and compliance standards, all in one oil and gas training software.
Improve Career Mobility
Improve workforce mobility by offering employees clear insights into development opportunities, allowing them to progress based on their current skills and regulatory requirements.
Prioritize Health, Safety, Quality, and Competency and Compliance Tracking in Oil and Gas
Kahuna was recognized as a key strength of the oil major’s regulatory compliance process during the IATF audit by auditors. Learn more about how Kahuna’s digitized oil and gas competency management software supports competency assurance and audit readiness here.
Solution: How Kahuna Helped
By implementing Kahuna, the oil and gas major has significantly improved its competency management and compliance tracking processes and delivered operational improvements.
Centralized Competency and Compliance Data
Kahuna’s competency management system provides a standardized and unified system of record to capture, assess, and validate employee knowledge, skills, abilities, certifications, training, and experiences throughout the organization. Tracking this data in one system has automated assessment processes and increased the ability to identify subject matter experts throughout the business.
Automated Compliance Tracking to Ensure Competency Assurance
With Kahuna, the oil and gas major can digitize traditional observational assessments and perform real-time assessments of workforce skills, ensuring each individual is fully qualified in their role before being dispatched to the job site. This has reduced delays in audit preparation, eliminated rework and project failures, and reduced the risk of incidents and non-compliance associated with a lapse in competence or training requirements.
Made Skills, Competency, and Compliance Data Accessible and Transparent
Kahuna enables employees, managers, and executives across the global energy organization to easily and quickly access, maintain, and update competency profiles, skills gap closure plans, training materials, and career path opportunities. This accessibility has helped to create a skills and competency-centric culture and engage employees with their development.
Decreased Time to Competency and Eliminated Unnecessary Training
Validated skills and competency insights drive targeted training programs tailored to address specific skill gaps at the individual, team, or organizational level, rather than relying on generalized training. These insights have informed upskilling, reskilling, and cross-skilling initiatives, and enabled the oil major to reduce time to competence, boost productivity, and optimize training investments.
Encouraged Career Mobility and Developed Gap Closure Plans
Kahuna promotes career mobility by offering employees, managers, and executives clear visibility into skills, training needs, and career development opportunities. These personalized insights have helped individuals at this oil major to align their current capabilities with their future career goals or roles of interest, to progress in the organization.
Benefits of Kahuna for Competency and Compliance Tracking in Oil and Gas
- Enhance compliance and safety with a digitized skills and competency management platform that ensures every employee meets job role requirements and adheres to safety and regulatory standards. This reduces risks, minimizes audit findings, and lowers costs associated with non-compliance.
- Streamline audit and regulatory survey preparation with automated assessments and compliance tracking. Custom analytics dashboards offer detailed insights into compliance and certifications, providing transparent, accessible data that keeps managers and executives informed. This enables easy reporting, making it simple to present accurate and up-to-date information to auditors.
- Reduce operational risks by ensuring the workforce is fully qualified in the skills needed to perform their job, minimizing the likelihood of accidents, rework, environmental disasters, and project failures.
- Improve career mobility, workforce development, and talent retention by empowering employees with clear insights into their skills, training needs, skills gaps, and potential career paths within the organization. This engagement fosters growth and drives long-term employee satisfaction.
- Ensure resource utilization with real-time, accurate skills data that reflects an employee’s skills and capabilities, enabling the right person to be deployed to the right job at the right time, working effectively and without error.
BUILD A SKILLS-BASED OIL & ENERGY ORGANIZATION
Ensure Safety, Quality, Compliance, and Development
Learn how digitizing your oil and energy competency management program can help your organization with competency and compliance tracking. With validated skills data, global energy organizations are ensuring safety, quality, and compliance while meeting strategic business goals. See how Kahuna supports critical operational processes such as:
- Competency Assurance
- Scheduling and Deploying Resources
- Training and Development
